Invoice processing, payment reminders, monthly reports, chasing clients for documents. The same routines every week. Automation handles them — freeing your team for the work clients actually pay for.
Start with an assessment →Four examples that save hours every week. Each can be built in a day.
Before: Invoice arrives by email. Someone opens it, checks the sender, enters the data into the system, and files the attachment. 5 minutes per invoice.
After: Automation recognizes the invoice, extracts the data (sender, amount, due date, reference), transfers it to the system, and files the attachment in the right folder.
Savings: 50 invoices/week × 5 min = 4 hours per week. Build time: 4–6 hours.
Before: Friday afternoon. Someone collects numbers from three systems, builds an Excel, formats it, and sends it to the client. 1–2 hours per client.
After: The report compiles automatically on the last day of the month. Data is pulled directly from sources, formatted, and sent to the client.
Savings: 10 clients × 1.5h = 15 hours per month. Build time: 4–8 hours.
Before: Someone goes through the due date list manually and sends reminders. Some are late, some get forgotten entirely.
After: Automation checks due dates daily. Reminders go out automatically at 7, 14, and 30 days overdue. Anomalies are flagged.
Savings: 2–3 hours per week + better cash flow. Build time: 3–4 hours.
Before: Bookkeeper emails a list of missing receipts. Client forgets. Follow-up. Client sends half. Follow-up again.
After: Client receives an automatic request for missing materials. Reminders go out on schedule. The bookkeeper sees the status in one place.
Savings: 30 min/client/month chasing documents. Build time: 4–6 hours.
Example: 10-person firm, 200 clients. Invoice processing and monthly reports alone consume an estimated 25 hours of manual work per week.
Annual cost: 25h × 50 weeks × €25/h = €31,250 per year.
Automation cost: 20–40 hours of build work = €2,600–6,000 one-time.
Payback period: 1–3 months. After that, pure savings — every year.
Automation Kickstart begins with an assessment: I go through your firm's daily workflows, identify repetitive routines, and prioritize them. The first automation is up and running within the same week.
I don't represent any automation platform. I choose the tool that fits your environment — whether that's your cloud platform's built-in tools, n8n, or a simple script.
Automation Kickstart — see the service →
More examples: 10 automations you can build in a day →
Tell me about your situation — I usually respond the same day.